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 Honolulu Bylaws

2008

BYLAWS
of the
League of Women Voters
of Honolulu
1. Name
2. Purpose and Policy
3. Membership
4. Officers
5. Board of Directors
6. Nominations and Elections
7. Program
8. Meetings
9. Financial Administration
10. Testimony and Lobbying
11. Correspondence and Publications
12. Other Organizations
13. LWV of Honolulu Education Fund, Inc.
14. National Convention and State Convention
15. Parliamentary Authority
16. Amendments

ARTICLE I

Sec. 1. Name. The name of this organization shall be the League of Women Voters of Honolulu, hereinafter called the League. This local league is an integral part of the League of Women Voters of the United States and of the League of Women Voters of Hawaii.

ARTICLE II

Purpose and Policy

Sec. 1. Purpose. The purpose of the League shall be to promote political responsibility through informed and active participation of citizens in government and to act on selected governmental issues.

Sec. 2. Policy. The League may take action on local governmental measures and policies in the public interest in conformity with the principles of the League of Women Voters of the United States. It shall not support or oppose any political party or any candidate.

ARTICLE III

Membership

Sec. 1. Eligibility. Any person who subscribes to the purpose and policy of the League shall be eligible for membership.

Sec. 2. Types of Membership. Membership in the League shall be composed of voting members and associates.

  1. Voting members shall be U.S. citizens at least 18 years of age and pay dues.

  2. Members enrolled in the League 50 years shall be permanent members and shall not be required to pay annual dues.

Associates shall be long affiliated, no longer active, supporters of the League. Newsletters shall continue to be mailed to associates

ARTICLE IV

Officers

Sec. 1. Enumeration, Qualification and Election of Officers. The officers of the League shall consist of a President, Vice-President, Secretary and Treasurer. All officers shall be elected for terms of two years by the general membership at the annual meeting and take office immediately. The President, Vice-President and Secretary shall be elected in even-numbered years. The Treasurer shall be elected in odd-numbered years. Officers shall be voting members.

Sec. 2. The President. The President shall preside over all meetings of the League and of the board. She or he may, in the absence or disability of the Treasurer, sign or endorse checks, drafts, and notes. She or he shall be, ex-officio, a member of all committees except the Nominating Committee. She or he shall supervise and manage business pertaining to the office of the President and perform such other duties as may be designated by the Board. In the event of the absence, disability, resignation, or death of the President, the Vice-President shall assume the office until such time as the board shall elect one of its members to fill the vacancy.

Sec. 3. The Vice-President. The Vice-President shall perform such duties as the President directs.

Sec. 4. The Secretary. The Secretary shall keep minutes of all meetings of the League and of all meetings of the Board. She or he shall notify all officers and directors of their election. The secretary shall sign, with the President, all contracts and other instruments when authorized by the Board

and shall perform such other functions as deemed necessary.

Sec. 5. The Treasurer. The Treasurer shall collect and receive all moneys. She or he shall be the custodian of these moneys, shall deposit them in a bank designated by the Board, and shall disburse moneys upon order of the Board. The Treasurer shall present statements to the Board at their regular meetings and an annual report at the annual meeting. She or he shall be, ex-officio, a member of the Budget Committee but shall not be eligible to serve as chair.

ARTICLE V

Board of Directors

Sec. 1. Selection, and Term of Office. The Board of Directors, hereinafter called the Board, shall consist of the officers of the League, four elected directors and not more than eight appointed directors. Directors shall be elected by the general membership at each annual meeting, two directors in odd-numbered years, and two directors in even-numbered years. They shall serve for a term of two years, or until their successors have been elected and qualified.

The elected members shall appoint such additional directors, not exceeding eight, as they deem necessary to carry on the work of the League. The terms of office of the appointed directors shall be one year and shall expire at the conclusion of the next annual meeting.

Sec. 2. Qualifications. No person shall be elected or appointed or shall continue to serve as an officer or director of this organization unless she or he is a voting member of the League.

Sec. 3. Vacancies. Any vacancy occurring in the Board by reason of resignation, death, or disqualification of an officer or elected member may be filled until the next annual meeting by a majority vote of the remaining members of the Board. Three consecutive absences from a board meeting of any member without a valid reason shall be deemed a resignation.

Sec. 4. Powers and Duties. The Board shall have full charge of the property and business of the organization, with full power and authority to manage and conduct same, subject to the instructions of the general membership. It shall plan and direct the work necessary to carry out programs as adopted by the national convention, the state convention, and the annual meeting. The Board shall create and designate special committees as it deems necessary.

Sec. 5. Meetings. There shall be at least six* regular meetings of the Board annually. The President may call special meetings of the Board when deemed necessary and shall call a special meeting upon the written request of five members of the Board. (*changed from nine to six at annual meeting 4/16/2016)

Sec. 6. Quorum. A majority of the members of the board shall constitute a quorum.

Sec. 7. Executive Committee. The Executive Committee shall consist of the four elected officers of the League. The Committee may make decisions in the name of the Board when prompt decisions are necessary between Board meetings. The committee shall report to the Board on all actions taken by it between regular meetings of the Board. The Executive Committee must be in agreement on all their decisions.

ARTICLE VI

Nominations and Elections

Sec. 1. Nominating Committee. The Nominating Committee shall consist of five members, two of whom shall be members of the Board. The chair and two members, who shall not be members of the Board, shall be elected at the annual meeting. Nominations for these offices shall be made by the current nominating committee. The other members shall be appointed by the board no later than July 1 of each year. Any

vacancy on the nominating committee shall be filled by the Board. Suggestions for nominations for officers and directors may be sent to this committee by any voting member at least two months before the annual meeting.

Sec. 2. Report of Nominating Committee and Nominations from the Floor. The report of the Nominating Committee of its nominations for officers, directors, and the members of the succeeding Nominating Committee, shall be included in the February/March newsletter to members for consideration. The report of the Nominating Committee shall be presented at the annual meeting. Immediately following the presentation of this report, nominations may be made from the floor by any voting member provided the consent of the nominee has been secured.

Sec. 3. Elections. The election shall be by ballot. If there is but one nominee for each office, the secretary may be instructed to cast the ballot for that slate. A majority vote of voting members present shall constitute an election.

ARTICLE VII

Program

Sec. 1. Authorization. The governmental principles adopted by the national League's convention, and supported by the League as a whole, constitute the authorization for the adoption of the program.

Sec. 2. Program. The program of the League shall consist of those local governmental issues chosen for concerted study and action.

Sec. 3. Action by the Annual Meeting. The annual meeting shall act upon the program using the following procedures:

  1. The Board shall consider the recommendations sent in by voting members two months prior to the annual meeting and shall formulate a proposed program.

  2. The proposed program shall be sent to all members one month before the annual meeting.

  3. A majority vote of voting members present at the annual meeting shall be required for adoption of the proposed program as presented by the Board.

  4. Recommendations for the program submitted by voting members two months prior to the annual meeting, but not recommended by the Board, may be considered at the annual meeting provided that: (1) the annual meeting shall order consideration by a majority vote and (2) the annual meeting shall adopt the item by a two-thirds vote.

Sec. 4. Changes. Changes in the program, in the case of altered conditions, may be made provided that: (1) information concerning the proposed changes has been sent to all members at least two weeks prior to a general membership meeting at which the change is to be discussed and (2) final action by the membership is taken at a succeeding meeting.

Sec. 5. Member Action. Members may act in the name of the League only when authorized to do so by the Board.

ARTICLE VIII

Meetings

Sec. 1. Membership Meetings. There shall be at least four meetings of the membership each year. Time and place shall be determined by the board. Fifteen (15) members shall constitute a quorum.

.

Sec. 2. Annual Meeting. An annual meeting shall be held between April 1 and May 1, the exact date to be determined by the board. Fifteen (15) members shall constitute a quorum. The annual meeting shall

  1. adopt a local program for the ensuing year.

  2. elect officers, directors, and members of the Nominating Committee.

  3. adopt a budget.

  4. transact such other business as may properly come before it.

ARTICLE IX

Financial Administration

Sec. 1. Fiscal Year. The fiscal year of the League shall commence on the first day of April each year.

Sec. 2. Dues. Annual dues, to be determined at the annual meeting, shall be payable on the anniversary of the month of joining. The yearly dues shall include the per capita assessment by the National League. The membership shall be informed of a proposed dues change at least one month before the annual meeting.

When two members reside at the same address in a common household, they shall pay annual dues equal to one and one-half times the dues established for one member.

Sec. 3. Budget. The annual budget serves as a guideline for the orderly administration of League finances. The budget shall include support for the work of the League and operation of an office. The proposed budget for the ensuing year shall be distributed to members in the February/March newsletter for consideration. The Board shall present the proposed budget to the members at the annual meeting for discussion and adoption.

  1. The Budget Committee shall be appointed as soon as possible following election of the Board. The committee must be in agreement on all their decisions. Following are the responsibilities of the committee:

    1. Prepare the annual budget proposal.

    2. Begin discussions in the December/January time period.

    3. Submit the proposed budget to the Board of review and acceptance.

    4. Be available to the Treasurer as needed.

  2. The Budget Committee chair shall review the League's financial status quarterly and recommend any needed adjustments to the Board for the final decision.

Sec. 4. Distribution of Funds and Property on Dissolution. In the event of the dissolution of League, all moneys and securities which may at the time be owned by or under the control of League, shall be paid to the LWV of Hawaii after the state and national per member payments and other obligations have been met. All other property of whatsoever nature, whether real, personal, or mixed which may of the time be owned or under the control of the League shall be disposed of to such person, organization, or corporation for such public, charitable or education use and purposes as the board in its absolute discretion may designate.

ARTICLE X

Testimony and Lobbying

Sec. 1. Testimony. Testimony given in the name of the League before any government body shall be given by the President, or by the League subject matter expert.

Sec. 2. Lobbying. Formal interviewing/lobbying in the name of the League shall be cleared with the President.

Sec. 3. Mentorship. Mentorship is encouraged. Veteran testifiers will accompany novices.

ARTICLE XI

Correspondence and Publications

Sec. 1. Letters. All letters involving League action or policies and using League letterhead shall go out over the President's signature, with advice to the Board. Exceptions can be made for time constraints. In those cases, the Board member with the action may, after consulting with the President, sign over the President's signature block.

Sec. 2. Public Statements. Statements published in the name of the League, including media releases, or which state the League positions/policy to the community must receive prior approval of the President.

Sec. 3. Other Correspondence. Thank you notes, informal letters and other informal communications are the responsibility of the Board member or committee chair having the action.

Sec. 4. Reporting to the Board. All correspondence shall be reported to the Board at the next meeting. A copy of all substantive correspondence shall be placed in the League file.

Sec. 5. League Publications. Board approval must be obtained prior to the publication of any material in the name of the League. Membership lists will not be circulated or used for solicitation.

Sec. 6. Aloha Voter. Articles printed in the Aloha Voter shall clearly state the authorship. Personal views of League members or those from the community shall be indicated as such. League reports, information, etc, shall provide the member's name and League position held.

ARTICLE XII

Other Organizations

Sec. 1. Cooperation. Cooperation with others in areas within League programs shall be encouraged as a means of extending the influence of the League. Coalitions or other formal joint actions with outside groups will be first approved by the Board.

Sec. 2. Financial Commitments. Board approval is required prior to any commitment of financial obligation.

ARTICLE XIII

League of Women Voters of Honolulu Education Fund, Inc.

Sec. 1. EDFUND. The League of Women Voters of Honolulu Education Fund, Inc. (EDFUND) is a non-profit corporation that promotes political responsibility of representative government by sponsoring and coordinating educational programs for the general public in regard to civic needs, governmental processes, and the results of actions taken by states and counties. It develops and maintains a repository of funds and information of assistance to persons or organizations engaged in educational programs regarding civic responsibility and process of representative government, provided such activities are strictly limited to charitable and educational purposes within the meaning of Section 501(c)(3) of the Internal Revenue Code as amended.

Sec. 2. Board of Directors. In conformity with the by-laws of the EDFUND, five members of the League shall be chosen by the Board to serve on the Board of Directors of the EDFUND. Terms of service shall be as provided in the by-laws of the EDFUND.

ARTICLE XIV

National Convention

and State Convention

Sec. 1. National Convention. The Board, at a meeting before the date on which the names of delegates must be sent to the national office, shall select delegates to that convention in the number allotted the League under the provisions of the Bylaws of the League of Women Voters of the United States. When possible, the President should be a delegate.

Sec. 2. State Convention. The Board, at a meeting before the date on which the names of delegates must be sent to the state office, shall select delegates to that convention in the number allotted the League under the provisions of the Bylaws of the League of Women Voters of Hawaii.

ARTICLE XV

Parliamentary Authority

Sec. 1. Parliamentary Authority. The rules contained in Robertís Rules of Order Revised shall govern the League in all cases to which they are applicable and in which they are not inconsistent with these bylaws.

ARTICLE XVI

Amendments

Sec. 1. Amendments. These Bylaws may be amended by a two-thirds vote at the annual meeting, provided the proposed amendments were submitted to the membership in writing at least one month in advance of the meeting.


Revised April 1970, April 1973, April 1975, April 1979, April 1980,
April 1981, April 1982, December 2005, April 2008


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